NMEA 2026 Exhibitor Interest Form

EXHIBIT SPACE

The exhibit space will be in the Hyatt Regency’s Chesapeake Ballroom—the resort’s largest indoor space and the same venue where keynote sessions and meals will take place. The prime location will put exhibitors at the heart of the conference, offering excellent opportunities to connect with attendees. Each exhibit space includes a 6-ft table, 2 chairs, tablecloth, and Wi-Fi. Power access may be available.

While the exhibit space will be open throughout the exhibit hours listed below, please note that traffic will slow during plenary and concurrent sessions. There will be a dedicated exhibitor session on Monday to maximize engagement, and we will encourage attendees to visit the exhibits whenever they can throughout the conference.

By completing this form you have first chance to secure a spot in our exhibit hall. Space is limited, and we must confirm with the hotel by May 8, 2026—be sure to submit your interest early to secure your spot!

EXHIBIT HOURS AND SET-UP/BREAKDOWN TIMES

Sunday July 12:

6:00 pm - 9:00 pm - Exhibit Set up

Monday July 13:

7:30 am - 9:30 am - Exhibit Set-up (continued)

9:45 am - Exhibits Open

2:10 pm - 3:00 pm - Exhibit and Poster Session

5:00 pm - Exhibits Close

Tuesday July 14:

8:00 am - 3:00 pm - Exhibit Hours

3:00 pm - 4:00 pm - Breakdown

Exhibit Contact Information

Contact Name for Exhibit*

Organization*

Email*

Re-enter to confirm

Phone*

EXHIBITOR OPTION FOR REGISTRATION

$100: Add-on Exhibit Table to Full or Super Full Conference Registration

For those registered for the full or super full conference who would also like an exhibitor table.
Includes only the conference-registered staff member who will staff the exhibit table.

$300: Non-Profit Exhibitor Table Only, No Conference Access

Non-profit exhibitors not registered for the full conference.
Includes breakfast, lunch, coffee, and snacks for 1 exhibit staff on Monday & Tuesday.
Exhibitors’ primarily focus on marketing and promoting their offerings, resources, or opportunities.

$400: For-Profit Exhibitor Table Only, No Conference Access

For-profit exhibitors not registered for the full conference.
Includes breakfast, lunch, coffee, and snacks for 1 exhibit staff on Monday & Tuesday.
For-profit are those that market their products and also sell goods or services at the conference.
Please consider donating an item of your choice to the silent auction.

What Exhibitor Option(s) are you considering? Check all that apply.*

$100: Add-on Exhibit Table to Full or Super Full Conference Registration
$300: Non-Profit Exhibitor Table Only, No Conference Access
$400: For-Profit Exhibitor Table Only, No Conference Access
Unsure at this time - but I want early access when registration opens

Are you considering any add-on options? Please note that additional fees will apply. Check all that apply. *

Additional Exhibit Staff
Electricity
Unsure at this time

Do you have any questions or concerns that you would like to share? A representative will get back to you in short order.

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